Under Construction

This page is still under construction and is not yet considered official. For questions, please contact linghelp@u.

Forms and Account Policies for the Computational Lingustics servers

Background

This page lays out the policies pertaining to user accounts and software installation on the Computational Linguistics computing cluster and links to the forms that are used to carry out the policies.

User accounts

All new cluster users should submit an account request online. A UW NetID is required. Users must read and agree to abide by the cluster policies.

Student accounts will be active if the student is currently enrolled in a course using Computational Linguistics resources or if the student has contacted the lab director to request an extension.

Student accounts that are not extended are suspended at the end of the quarter (for non-Lingustics students) or after the expected graduation date (for Linguistics students. ) Users whose accounts are about to be suspended will be notified by email, if possible, so they can request an extension or remove any data they want to keep.

Backups of User Files

Our servers are backed up nightly; however, users are encouraged to keep their own local backups of critical files.

Information for faculty regarding student accounts

Faculty using the cluster for course assignments must provide the system administrators with class lists in order to establish student accounts, grant the accounts access to the instructor's "dropbox" (used for making data available to students), and deactivate accounts for students who have dropped. In order to achieve this, faculty should submit their class lists at least twice, according to the following deadlines:

• One week before the start of classes, send an email to linghelp with the tab-delimited class list file from MyUW as an attachment. In the body of the email, indicate the class name, instructor's name, and the names and UW NetIDs of any TAs and graders.
• On the first day of class, inform students about how to request accounts. (https://pongo.ling.washington.edu/db/accountrequest-form.php)
• On the add/drop deadline, submit the class list again, so that the accounts of any students who have dropped the course can be disabled.

Students who add after the initial form is submitted can get accounts by filling out the online account request form. The instructor should email linghelp@u so the new account can be added to the proper dropbox group.

If any students drop after the add/drop deadline, the instructor should notify linghelp@u.

Deadlines for upcoming quarters

Information for faculty regarding software installation

Software requests must be made 2 months prior to the start of the quarter they are needed in. The Software Request form elicits the information necesary install software, test to see that it runs, ensure that it is used according to its license, and record the details of the installation so that the software can be reinstalled with minimal delay should the system need to be rebuilt. It is expected that there will be some back-and-forth between faculty and sysadmins ont he testing, as detailed testing can often only be figured out once the software is installed.

Note that the last portion of the form (list of authorized users) only needs to be filled out if the license agreement for the software requires that we maintain a list of authorized users.

To request software, fill out the Software Request form and email it to linghelp@u. Be sure to test any previously installed software you are counting on using by the software request deadline, in case it needs updating too.

Deadlines for software requests

Information for students reqarding software installation

Student requests for software should be directed to the lab director (ebender@u). If the lab director approves the request, she will ask the requesting student to fill out the Software Request form.

List of forms

• Software Request form

-- EmilyBender - 15 Feb 2006, DavidBrodbeck - 14 Aug 2007